Today, performance review meetings are regarded as conversation with a purpose. They are considered extremely important for the development and health of the organization. The purpose of the performance review meetings is to reach mutually agreed conclusions about the development of the individual and his performance and if applicable, any areas for improvement, including how such improvements are to be achieved.

The purpose of performance and development reviews is to enable the employees to engage in a dialogue and get the support of the manager about the individual’s performance and development. They should be more like free- flowing, open meetings in which views are exchanged so that agreed conclusions can be reached.

Know the Performance Appraisal Process

The three key elements of performance review meetings are:

  1. Feedback – Providing information on how a person has been doing.
  2. Measurement – assessing results against agreed targets and standards.
  3. Exchange of views – Ensuring that the discussion involves a full, free and frank exchange of views about what has been achieved, what needs to be done to achieve more and what employees think about their work the way they are managed and their aspirations.

Performance appraisal review is the meeting when the employee can be motivated to perform better in future or reinforce his desirable behaviour. Review discussion meetings ideally should include the following:

  • Review of progress on tasks and activities in relation to the employee’s performance plan,
  • The developmental initiatives taken by the employee himself and those planned by the management for the employee.
  • Identification of variances in terms of delays, requisite quality and shortfall in help planned for the employee, if any
  • Analyzing the causes of the delay, the problems faced and the solutions adopted.
  • Preparation of action steps for solving identified problems and contingency plans for anticipated problems.
  • Periodic review meetings become meaningful only when they help pause, reflect, take stock and strategize in an otherwise active relationship.